NAKASEC AR/AP Associate

Title: NAKASEC AR/AP Associate
Employment Type: Full-Time, Exempt
Salary: Starting at $50,000
Benefits: Medical/Dental/Vision, PTO, Professional development stipend, Parental leave
Supervisor: NAKASEC Finance & Compliance Director
Location: Chicago, IL

Founded by local community-based organizations in 1994, NAKASEC’s mission is to organize Korean and Asian Americans to achieve social, racial and economic justice. NAKASEC’s network includes Hamkae Center in Northern Virginia, Woori Juntos in Houston, HANA Center in greater Chicago, Woori Center in greater Philadelphia, and MinKwon Center for Community Action in New York City and New Jersey. Together, we empower the most vulnerable community members including the low-income, recent immigrant, limited English proficient, undocumented, youth, women and seniors. Through education, social service, community organizing, public policy advocacy and civic participation, the NAKASEC network ensures that these community members can impact progressive change at the local and national levels.

NAKASEC is one of the few national Asian American organizations that engages grassroots people in national organizing and advocacy programs and campaigns. NAKASEC and affiliates strongly believe that systemic change that benefits everyone results when folks who are most impacted by injustice act collectively through organizing, advocacy and civic engagement. NAKASEC, NAKASEC Action Fund, and Asian Americans for Change Fund are 3 separate legal entities within our ecosystem.

The AR/AP Associate will work closely with the Finance & Compliance Director to ensure NAKASEC, NAKASEC Action Fund, and Asian Americans for Change Fund’s finances are regularly managed and adhere to generally accepted accounting principles. They will report to the Finance & Operations Director.

NAKASEC staff are represented by the Industrial Workers of the World (IWW) and NAKASEC AR/AP Associate is a member of the group of employees represented by the Union.

Salary and benefits are subject to union bargaining.

Key Responsibilities include:

• Track and reconcile online donations for each legal entity and fiscally sponsored project.
• Enter data for Accounts Payable and Accounts Receivable functions and ensure accuracy for each legal entity and fiscally sponsored project.
  • Review invoices on Bill.com for correct coding and approval process.
  • Maintain grants management tracker, such as date of award, payment schedules, report due dates, etc. for each legal entity and fiscally sponsored project.
• Process bi-weekly payroll.
• Assist with onboarding new contractors and manage vendor profiles on Bill.com.
  • Collect and track annual W-9s, assist with Form 1099 prep, etc.
• Manage users on Expensify and review credit card reports and reimbursement requests for correct coding.
• Assist with documentation process for preparing the cost-sharing invoices between all 3 legal entities.
• Make bank deposits for checks and cash received.
• Create Memorandums of Understanding (MOUs) for regrants to other organizations and maintain regrants tracker.
• Provide documentation to NAKASEC, NAKASEC Action Fund, and Asian Americans for Change Fund funders and donors as needed.
• Attend staff meetings, manager meetings, and other meetings as needed.
• Assist NAKASEC Co-Directors with administrative projects as needed
• Other duties as assigned

Requirements

• Bachelor’s degree in accounting, business, or finance
• Minimum 3 years of bookkeeping experience or similar finance experience
• Proficiency in English
• Proficiency in using Microsoft Excel & Google Sheets, especially sorting, filtering, and manipulating data with formulas, tables, and other important functions
• Basic understanding of accounting systems (such as Quickbooks)
• Ability to come to the Albany Park, Chicago office 2-3 times a week
• Data entry skills, particularly attention to detail
• Ability to problem-solve independently
• Ability to work efficiently and to complete tasks in a timely manner
• Demonstrated commitment to social, racial, and economic justice
• Committed to eradicating racism, sexism, queerphobia and transphobia, and other systems of oppression

Please send cover letter and resume to jobs@nakasec.org by March 1, 2024.

NAKASEC is an equal opportunity employer.

People of color, women, and non-binary folx encouraged to apply.